Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The Article furnished to Entomologia Hellenica is an original work, it has not been published previously, nor is it under consideration for publication elsewhere, either in print or in electronic form.

  • To the best of my knowledge the Article does not defame any person, does not invade the privacy of any person, and does not in any other manner infringe upon the rights of any person.

  • All authors approve the submission.

  • The Article does not in any way violate intellectual property rights of third parties. Wherever permission is required, I have obtained it from the copyright holder.

  • I have read and I accept the Copyright Policy and have prepared the manuscript according to the Author Guidelines of the Journal

  • I grant to the journal a royalty‐free, worldwide nonexclusive license perform all necessary actions to publish first the article in an issue of the Journal.
  • I retain ownership and/or I am the lawful right-holder of all rights under copyright in the Article, and I reserve all right not expressly granted in this Agreement
  • The Journal reserves the right to further license the Article to any third party in order to be further used, distributed or communicated to the public by any means, including the Internet or other electronic communications.
  • I have the full power and authority to provide the warranties and agree to the license granted by virtue of verifying all the above statements.

Author Guidelines

If not already a registered user, you must register as an author to submit a paper

If you have already registered, update your profile by choosing the option “author” in the “Roles” field.

Detailed instructions for submission of papers may be found here.

Submission guidelines


SUBMISSION: The manuscript should be submitted using the online submission system.

LANGUAGE: Manuscripts must be written in clear, concise, and grammatically correct English. British or American English spelling and terminology should be used, but each should be followed consistently throughout the length of the article. All submitted articles MUST be checked and corrected by a Professional, Native-English Language Editor adept in Scientific Proof-reading, OR by an English language editing company specifically dealing in these matters, before submission.

SCIENTIFIC STYLE: Always use internationally accepted signs and symbols for units (SI units). Genus and species names of organisms should be in italics.

FILE FORMAT: The text (including tables and figure captions) should be in DOC or DOCX format. Each figure must be submitted separately as an individual EPS, TIFF, PPT or JPEG file. Figures should have a minimum resolution of 300 dpi.

MANUSCRIPT ORGANIZATION: Introduction, Materials & Methods, Results, Discussion (or Results & Discussion, Conclusion, or Results, Discussion, Conclusion), Acknowledgements, References. Tables should follow the references section. Then, figure captures should follow.

LENGTH: Manuscripts are limited to 7,000 words per article (whole text excluding tables and figure legends).

TEXT: Use 12-pt Times New Roman for text.

HEADINGS: Please use no more than three levels of displayed headings.

ABBREVIATIONS: Abbreviations should be defined at first mention and used consistently thereafter.

JUSTIFICATION: Always full, except for title, author(s) names and subtitles (i.e. Introduction, Materials & Methods etc) to be centered.

LINE SPACING: Double, leave 1 empty line before and after each subtitle.

PAGE AND LINE NUMBERS: Include page numbers and line numbers. Lines should be numbered continuously in the entire manuscript.

TITLE: 14 pt, bold, centered, omit authors of taxa and years of description, but give order and family (Order: Family).
Author names: A.B. AUTHOR1, C.D. AUTHOR2 AND E.F. AUTHOR3*

AFFILIATIONS: Lab, Dept, Institution, Address, PC, City, Country * e-mail (of the corresponding author) ‘Present address’ may be indicated here.

ABSTRACT:  Title: ABSTRACT (in capitals, centered in a separate line, bold), give the full scientific name of species with authorship, up to 250 words. The abstract should not include citations.

KEYWORDS: 4 to 6 keywords (for indexing purposes), different than the title, in alphabetical order, separated by comma; add a full stop at the end.

SHORT TITLE FOR THE MANUSCRIPT: Give the topic of the study, up to 80 characters including spaces.

Subtitles (Introduction, Materials & Methods, Results, etc) with bold letters, centered.

The first sentence immediately after a subtitle starts without a tab, in the other paragraphs use tab length 0.5 cm. Subtitles (second level) in bold, 10pt, in a separate line, but the text follows directly after them (without leaving an empty line) but with a tab.

Please give the full scientific name when first mentioned in the text. Genus and species names should be in italics.

ACKNOWLEDGEMENTS: Acknowledgments of people, grants, funds, etc. should be placed in a separate section on the title page. The names of funding organizations should be written in full.

STATISTICS: The most common are given: F=16.38, df=1,26,  P< 0.001, R²=12.03, χ²=0.84.

EQUATIONS: Equation Editor is acceptable.

UNITS AND SYMBOLS: Use the International System of Units.


REFERENCES: Include published or accepted (in print) papers. Personal communications should be supported by a letter. For the abbreviated journal names consult the ISSN’s List of Title Word Abbreviations ( In case of uncertainty please give the journal’s name in full.

References formatting:


Girolami, V., A. Vianello, A. Strapazzon, E. Ragazzi and G. Veronese. 1981. Ovipositional deterrents in Dacus oleae. Entomol. Exp. Appl. 29: 177-188.


Wigglesworth, Y.B. 1965. The Principles of Insect Physiology. Methuen, London, 6th ed. 741 pp.

Reference to a chapter in a book:

Huffaker, C.B., A.A. Berryman and J.E. Laing. 1984. Natural control of insect populations. In: Huffaker, C.B. and R.L. Rabb (Eds). Ecological Entomology. Wiley Interscience. pp. 359-398.

Conference proceedings should be cited as monographs (i.e., with publisher and place).

Web references should be used at a minimum, give full URL and the date when the reference was last accessed and any other information if available i.e. DOI, author names etc. Web references should be listed separately below the reference list. Databases can be included but give time accessed.

In the text bibliography is cited as follows: (Author 2010), Author and Author (2011), Author et al. (2012). Arranged multiple in-text citations in parentheses in chronological order separated by commas. In case of more than one references by the same author(s) in the same year, subscripts a, b, c, are placed immediately after the year.

It is strongly advised to ensure that every reference cited in the text is also present in the reference list (and vice versa).


The tables/figures to be cited in ascending numeric order. The headings should start with TABLE 1. or FIG. 1 The headings should be detailed enough so that the reader understands the figure without reading the main text (fully self-explanatory).

All figures and tables should be cited in the text in consecutive numerical order as: Fig. 1, Figs 1–4, Tables 2 & 3.

Figures should be submitted as jpg, jpeg or tiff files, at least 300dpi.


The summary in Greek is optional. It should not exceed 400 words. For authors who do not speak Greek but would like to have in their paper a summary in Greek, the translation of their abstract will be taken care by the editorial team.

ETHICS IN PUBLISHING: Authors should observe high standards with respect to publication ethics as set out by ESA and the Committee on Publication Ethics (COPE). Any cases of ethical misconduct are treated very seriously and will be dealt with in accordance with ESA's author misconduct policy and the COPE guidelines. 

The journal may use plagiarism detection software to screen the submissions. If plagiarism is identified, the COPE guidelines on plagiarism will be followed.

To ensure objectivity and transparency in research and to ensure that accepted principles of ethical and professional conduct have been followed, authors should include information regarding sources of funding, potential conflicts of interest (financial or non-financial), informed consent if the research involved human participants, and a statement on welfare of animals if the research involved animals. Authors should include the following statements (if applicable) in a separate section entitled “Compliance with Ethical Standards” when submitting a paper: Disclosure of potential conflicts of interest Research involving Human Participants and/or Animals Informed consent. 

Content published in this journal is peer reviewed (single Blind process).

JOURNAL POLICIES ON AUTHORSHIP AND CONTRIBUTORSHIP: ENTOMOLOGIA HELLENICA allows for multiple people to be designated as a co-corresponding author on a published article. Authors should mark the co-corresponding authors in the main document. Note that only one person can be selected as the main corresponding author in the submission system; that person will be responsible for communications during the review and production process. Authors are encouraged to include a statement of author contribution.

JOURNAL POLICIES ON APPEALS AND COMPLAINTS: The below procedure applies to appeals to editorial decisions, complaints about failure of processes such as long delays in handling papers and complaints about publication ethics. The complaint should in first instance be handled by the Editor-in-Chief(s) responsible for the journal and/or the Editor who handled the paper. If they are the subject of the complaint please approach the in-house publishing contact (

Complaint about scientific content, e.g. an appeal against rejection The Editor-in-Chief or Handling Editor considers the authors’ argument, the reviewer reports and decides whether - The decision to reject should stand; - Another independent opinion is required - The appeal should be considered. The complainant is informed of the decision with an explanation if appropriate. Decisions on appeals are final.

HIGHLIGHTS: Describe clearly and very briefly, in 2-4 bullets and in 60 words in total, the most important findings or most attractive results of your study for a specialist in the particular field.

The Highlights will be used to represent your paper online in the journal homepage.

COVER LETTER: The cover letter should briefly describe the study’s contribution to the scientific area, indicate the theoretical value and any practical use of the results and relates the study to the aims of the journal.

In the cover letter add the names, affiliation and e-mails of at least 3 suggested reviewers. In addition, any opposed reviewers can be mentioned.


After acceptance no changes are allowed in the authors' order.

Accepted papers will appear in the website of the journal as on-line first. The journal will not be published in print. The corresponding author, at no cost, will be provided with the pdf of the published paper.

Authors have an obligation to correct mistakes once they discover a significant error or inaccuracy in their published article. The author(s) is/are requested to contact the journal and explain in what sense the error is impacting the article. A decision on how to correct the literature will depend on the nature of the error. This may be a correction or retraction. The retraction note should provide transparency which parts of the article are impacted by the error.


Upon acceptance, authors will be asked to complete the “Publishing Agreement”.


Authors are encouraged to submit review papers. Please submit a tentative title and an outline of contents of the proposed review for initial consideration.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal, which is also exclusively responsible as the controller of those data (GDPR EU 2016/679) and they will not be made available for any other purpose or to any other party. For further details, please visit the website's Privacy Policy statement