Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in OpenOffice or Microsoft Word document file format.
- Where available, URLs for the references have been provided.
- The text is single-spaced; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. For specific details please read carefully the Author Guidelines.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
1. Scope of This Document
You will find here Technical Annals' instructions for the preparation of proceedings papers.
2. Ethical Responsibilities
All authors must comply with our ethical standards, as detailed in the Editorial Instructions. Please read it carefully and make sure that your paper complies with it. In addition the license-to-publish agreement, should be read carefully and adhered to.
3. Preparation of Your Paper
Your contribution may be prepared in Open Office or Microsoft Word.
We need all source files and the pdfs of all of the papers. Please note that we cannot accept Framemaker files.
3.1 Structuring Your Paper
Affiliations, Email-Addresses, and ORCIDs. The affiliated institutions, including town/city and country, are to be listed directly below the names of the authors (full names). Multiple affiliations should be marked with superscript Arabic numbers, and they should each start on a new line. We encourage authors to insert their ORCIDs in superscript next to their names.
The corresponding author, i.e., the author responsible for checking the final proof and for signing the license-to-publish agreement on behalf of all of the authors, should be clearly marked in the header of the paper. It is the responsibility of the corresponding author to ensure that questions related to the accuracy or integrity of any part of the work are appropriately addressed. The inclusion of the corresponding author’s email address is mandatory. In order to streamline communication during the publication process, there should not be more than one corresponding author per paper.
We strongly recommend that all authors include their email addresses in their papers. These are used by TA to send an email containing a coded personal access link, enabling authors to download a PDF of their paper from TALink.
Title: Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.
Abstract: A concise and factual abstract is required. The abstract should state briefly the purpose of the research, the principal results and major conclusions. Please provide an abstract of 150 to 200 words.
Headings. Headings should be capitalized (i.e., nouns, verbs, and all other words except articles, prepositions, and conjunctions should be set with an initial capital) and should, with the exception of the title, be aligned to the left. Only the first two levels of section headings should be numbered, as shown in Table 1. The respective font sizes are also given in Table 1. Kindly refrain from using “0” when numbering your section headings.
Table 1. Font sizes of headings. Table captions should always be positioned above the tables.
Font size and style
14 point, bold
12 point, bold
2.1 Printing Area
10 point, bold
Run-in Heading in Bold. Text follows
10 point, bold
Lowest Level Heading. Text follows
10 point, italic
Words in a heading that are joined by a hyphen are subject to a special rule. If the first word can stand alone, the second word should be capitalized.
Here are some examples of headings: “Criteria to Disprove Context-Freeness of Collage Languages”, “On Correcting the Intrusion of Tracing Non-deterministic Programs by Software”, “A User-Friendly and Extendable Data Distribution System”, “Multi-flip Networks: Parallelizing GenSAT”, “Self-determinations of Man”.
Lemmas, Propositions, and Theorems. The numbers accorded to lemmas, propositions, and theorems, etc. should appear in consecutive order, starting with Lemma 1. Please do not include section counters in the numbering like “Theorem 1.1”.
3.2 Length of Papers
The most common types of papers accepted for publication are full length papers (12–15+ pages) and short papers (6-11 pages), where a page constitutes 300-400 words. We only wish to publish papers of significant scientific content. Very short papers (of fewer than 4 pages) may be moved to the back matter. Such papers will neither be available for indexing nor visible as individual papers on TALink. They will, however, be listed in the Table of Contents, as short communication letters.
We aim to publish all Papers, or proceedings papers in full-text xml. Our xml templates for Word are based on Times. We ask you to use the font according to the template used for your papers. Papers using other fonts will be converted by our typesetters.
3.4 Page Numbering and Running Heads
There is no need to include page numbers or running heads; this will be done at our end. If your paper title is too long to serve as a running head, it will be shortened.
3.5 Figures and Tables
It is essential that all illustrations are clear and legible. High resolution is required for the printed proceedings. Vector graphics (rather than rasterized images) should be used for diagrams and schemas whenever possible. Please check that the lines in line drawings are not interrupted and have a constant width. Grids and details within the figures must be clearly legible and may not be written one on top of the other. Line drawings are to have a resolution of at least 800 dpi (preferably 1200 dpi). The lettering in figures should not use font sizes smaller than 6 pt (~ 2 mm character height). Figures are to be numbered and to have a caption which should always be positioned under the figures, in contrast to the caption belonging to a table, which should always appear above the table. Figures and Tables should be cross referred in the text.
Captions are set in 9-point type. If they are short, they are centered between the margins. Longer captions, covering more than one line, are justified. Captions that do not constitute a full sentence, do not have a period.
If screenshots are necessary, please make sure that the essential content is clear to the reader.
Remark 1. In the printed volumes, illustrations are generally black and white (half- tones). Colored pictures are welcome in the electronic version free of charge. If you send colored figures that are to be printed in black and white, please make sure that they really are also legible in black and white. Some colors show up very poorly when printed in black and white. We do not support color in text, tables or in equations.
Tables should present new information rather than duplicating what is in the text.
Readers should be able to interpret the table without reference to the text.
Units: SI units should be used throughout a paper.
Displayed equations or formulae are centered and set on a separate line (with an extra line or half line space above and below). Equations should be numbered for reference. The numbers should be consecutive within the contribution, with numbers enclosed in parentheses and set on the right margin. Please do not include section counters in the numbering. If you are using Word, please use the Math function of Word 2007, Word 2010 or Word 2013, or MathType or the Microsoft Equation Editor with Word 2003, to create your equations, and insert the math objects in your Word document in an editable format through MathType or MsWord equation editors.
x + y = z (1)
Equations should be punctuated in the same way as ordinary text. Equations or formulae should not be submitted as images.
The superscript numeral used to refer (consecutively) to a footnote appears in the text either directly after the word to be discussed or – in relation to a phrase or a sentence – following the punctuation mark (comma, semicolon, or period).1
For remarks pertaining to the title or the authors’ names, in the header of a paper, symbols should be used instead of a number (see first page of this document). Please note that no footnotes may be included in the abstract. In general, footnotes should be used sparingly.
3.8 Program Code
Program listings or program commands in the text are normally set in typewriter font.
3.9 Citations by Number
Arabic numbers are used for citation, which is sequential either by order of citation or by alphabetical order of the references, depending on which sequence is used in the list of references. The reference numbers are given in brackets and are not superscript. Please observe the following guidelines:
- Single citation: 
- Multiple citation: [4-6, 9]. The numbers should be listed in numerical
- If an author’s name is used in the text: Miller  was the first …
1 The footnote numeral is set flush left and the text follows with the usual word spacing.
Please write all references using the Latin alphabet. If the title of the book you are referring to is, e.g., in Russian or Chinese, then please write (in Russian) or (in Chi- nese) at the end of the transcript or translation of the title. All references cited in the text should be in the list of references and vice versa.
If more than six authors are listed in one particular reference, this will be shortened and “et al.” will be inserted.
In order to permit cross referencing within TALink, and between different publishers and their online databases, TA standardizes the format of the refer- ences according to the requirements for CrossRef (http://www.crossref.org/). The reference section is included in the metadata of the paper on TALink, increasing the visibility of the referenced papers and facilitating research considerably.
We recommend also that software (including computational code, scripts, models, notebooks and libraries) should be cited to support proper attribution, credit, reproducibility, collaboration and reuse.
4. Additional Information Required from Authors
4.1 License-to-Publish Agreement
A semi-prefilled license-to-publish agreement is available. Please send the signed agreement to your publication contact, either as a scanned PDF or by fax or by courier. The corresponding author (one per paper), who must match the corresponding author marked in the header of the paper, must have the full right, power, and authority to sign the agreement on behalf of all of the authors of a particular paper, and accepts responsibility for releasing this material on their behalf. Digital signatures are not acceptable. The corresponding author should be available to check the paper before it is published. Please note that once a paper has been delivered to TA changes relating to the authorship of the paper cannot be made. Authors’ names cannot be added or deleted, their order cannot be changed, and the corresponding author cannot be altered.
Employees of US Government contractors or US Government departments often have to sign an alternative agreement. We urge such authors to contact their own legal departments as soon as their papers have been accepted and to get in touch with us straight away. This also applies for those affected by Crown Copyright. Unresolved copyright issues can delay the publication process considerably.
4.2 Correct Representation of Author Names
Authors’ names should be written out in full in the header of the paper. They are shortened by us to “initials surname” in the running heads and take the form “surname, given name” in the author index. If you or any of your co-authors have more than one family name, it should be made quite clear how your name is to be displayed in the running heads and the author index. All authors should write their given names in front of their surnames at the tops of their papers. If you only have one (main) name, please make sure that this name is written out in full in the running heads, when you check your final PDF. Only the names of real authors who can be held responsible for the contents of the paper may be named as authors of your contribution.
Names and affiliations cannot be changed once a paper has been published. Also, if you have more than one paper in the volume, please check that your name has been written consistently throughout.
In the case of an authorship dispute, TA will not be in a position to investigate or adjudicate. Authors will be asked to resolve the dispute themselves.
4.3 ORCID Identifier
TA is the first publisher to implement the ORCID identifier for proceedings, ultimately providing authors with a digital identifier that distinguishes them from every other researcher. ORCID (Open Researcher and Contributor ID) hosts a registry of unique researcher identifiers and a transparent method of linking research activities to these identifiers. This is achieved through embedding ORCID identifiers in key workflows, such as research profile maintenance, manuscript submissions, grant ap- plications and patent applications. Apply for an individual ORCID at www.orcid.org and include it in the header of your paper. Your ORCID will be replaced by the OR- CID icon, which will link from the eBook to the actual ID in the ORCID database. As a result, only the ORCID icon will appear in the printed book.
4.4 Embedded Videos in Proceedings and Electronic Supplementary Material
TA now offers authors the option of including embedded videos in their papers. Please refer to this page for the technical requirements. See here for an example of an animated figure.
Authors must not violate privacy and confidentiality rules and, as always, permis- sion must be sought for use of third-party content. All types of Electronic Supplemen- tary Material (ESM), including videos, should be sent with the authors’ files. If videos are to be embedded, unequivocal instructions as to their positioning must be included. If no indication is given, the video will be stored at the end of the paper.
Slides that complement a paper may be included as ESM. We do not publish slides as an alternative to full scientific papers.
4.5 Data Publishing
Authors will be asked to upload their data and code to a special branded area of the repository.
Permanent DOIs are assigned to the data and code stored in figshare the repository and links are set up between the paper on TALink and the data or code. Authors of such papers should include a data citation in their references section (an example is given in the references section of this document) and a data availability statement in their paper. The data citation is applicable to both software and data. The upload of the data to figshare is usually requested approximately one week before the final submission date for the papers. Details are provided by the con- ference organizers.
5. Typesetting of Your Paper at TA
Please make sure that the paper you submit is final and complete, that any copyright issues have been resolved, that the authors listed at the top of the chapter really are the final authors, and that you have not omitted any references. Following publication, it is not possible to alter or withdraw your paper on TALink.
5.1 What Will Be Done with Your Paper
If the templates and instructions have been followed closely, then only very minor alter- ations will be made to your paper. The format of the paper will be checked by our type- setters, and if, for example, vertical spacing has been inserted or removed, then this will be remedied. In addition, running-heads, final page numbers, and a copyright line are inserted, and the capitalization of the headings is checked and corrected if need be. References not adhering to the style required for CrossRef (http://www.crossref.org/) are reformatted and, if available, DOIs (Digital Object Identifiers) are added. (We would encourage you to include DOIs in your references.) Light technical copyediting may also be performed.
5.2 Proof Reading Stage
Once the files have been worked upon, our typesetters send a copy of the final PDF of each paper to its corresponding author. The corresponding author is asked to check through the final PDF to make sure that no errors have crept in during the transfer or preparation of the files. Only errors introduced during the preparation of the files will be corrected. Particular attention should be paid to the references section.
If the typesetter does not receive a reply from a particular corresponding author, within the timeframe given, then it is presumed that the author has found no errors in the paper. The tight publication schedule of our proceedings does not allow us to send reminders or search for alternative e-mail addresses.
In some cases, it is the corresponding volume editor or the publication chair who checks all of the PDFs. In such cases, the authors are not involved in the checking phase.
The purpose of the proof is to check for typesetting or conversion errors and the completeness and accuracy of the text, tables, and figures. Substantial changes in content, e.g., new results, corrected values, title and authorship, are not possible and cannot be processed.
The proofs of the cover, inside-cover pages, front-matter pages and author index are sent to the volume editors.
6 Online Publication in TALink (Preferably in e-publishing of N.D.C.)
All TA proceedings papers are published in our digital library, TALink. Subscribers to TA’s eBook packages or to the electronic book series are able to access the full-text PDFs of our online publications and the ePub full-text XML ver- sions. Front and back matter, as well as abstracts and references, are freely available for all users. The online version of your paper will be available before the conference, unless the proceedings are to be published following the event. Please inform your conference contact if we need to delay the online date because a patent application is underway.
7. Access to Your Paper on TALink
Roughly one month after publication, all authors who have included their email ad- dresses in the headers of their papers will receive an email containing a coded person- al access link, which will enable them to download the PDF of their paper directly from TALink.
8. Open Access and Open Choice
TA, we offers the option of open access publishing for entire proceedings volumes or for individual papers. The latter is referred to as “open choice”.
9. Checklist of Items to Be Sent to Your Conference Contact
- The final source files, incl. bib files, images, etc. (no older source files)
- A final PDF file corresponding exactly to the final source
- A license-to-publish agreement, signed by hand by the corresponding author on behalf of all of the authors of the
- A suggestion for an abbreviated running head, if
- Information about correct representation of authors’ names, where
Acknowledgments. This should always be a run-in heading and not a section or sub- section heading. It should not be assigned a number. The acknowledgments may in- clude references to grants or support received in relation to the work presented in the paper. Authors should make sure that they have included all necessary acknowledg- ments before sending the files. Updates at a later stage are not possible.
If a paper includes an Appendix, it should be placed in front of the references. If it has been placed elsewhere, it will be moved by our typesetters. If there is only one, it is designated “Appendix”; if there are more than one, they are designated “Appendix 1”, “Appendix 2”, etc.
Appendixes should be referred to in the text. The content of an appendix is con- tained within the sections subordinated to the major heading “Appendix”. The lan- guage and styling rules for the text also apply to the appendixes. The form of numbering of tables, figures, and equations in an appendix should be the same as in the body of the article, continuing the numbering used there.
References (in MathPhySci, to be used for computer science proceedings)
- Smith, T.F., Waterman, M.S.: Identification of common molecular subsequences. Mol. Biol. 147, 195 197 (1981). doi1: 0.1016/0022-2836(81)90087-5
- May, P., Ehrlich, H.-C., Steinke, T.: ZIB structure prediction pipeline: composing a complex biological workflow through web In: Nagel, W.E., Walter, W.V., Lehner,
- (eds.) Euro-Par 2006. LNCS, vol. 4128, pp. 1148 1158. Springer, Heidelberg (2006). doi:10.1007/11823285_121
- Foster, I., Kesselman, C.: The Grid: Blueprint for a New Computing Infrastructure. Mor- gan Kaufmann, San Francisco (1999)
- Czajkowski, K., Fitzgerald, S., Foster, I., Kesselman, C.: Grid information services for dis- tributed resource sharing. In: 10th IEEE International Symposium on High Performance Distributed Computing, 181 184. IEEE Press, New York (2001). doi: 10.1109/HPDC.2001.945188
- Foster, I., Kesselman, C., Nick, J., Tuecke, S.: The physiology of the grid: an open grid services architecture for distributed systems integration. Technical report, Global Grid Forum (2002)
- National Center for Biotechnology Information. http://www.ncbi.nlm.nih.gov
- Nechaev, Y., Giuliano, C., Corcoglioniti, F.: SocialLink: knowledge transfer between So- cial Media and Linked Open Figshare (2017), https://doi.org/10.6084/m9.figshare.5235823
Please download here the License to Publish file.
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.